Policies

STUDENTS’ ATTENDANCE AND LEAVE RULES

1. Attendance Rules

• A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the final examination.
• The student having class attendance less than 75% in a particular course will not be allowed to appear in the final examination of that course and will be required to repeat the course when offered again.
• Willful absence from classes for a period of four weeks at a stretch during a semester/summer session shall result in the automatic cancellation of the registration of a student from all courses in that semester/summer session.
• No make-up will be arranged for the Mid/Final Term, Assignments, Quizzes, Presentations Sessional Tests, etc.; if missed by the student(s), whatever the reason.
• The attendance shall be rounded up to two decimal places only.
• There shall be no make-up classes in order to make up for the shortage of attendance of any particular student.

2. Leave Rules

• A student can avail of two days of leave in a month in case of emergency or for any other genuine reasons.
• In case of any eventuality when the duration of leave is for more than two consecutive days, the leave application shall be countersigned by parents/guardians.
• If a student needs leave on medical grounds, he will submit a leave application duly supported with a medical certificate issued by an authorized medical officer, advising bed rest. The application must invariably be countersigned by parents/guardians.
• The leave application must be submitted before availing of the leave. However, in cases of emergency, the application should be submitted on the very first day of resuming classes by the student. Application submitted, later on, will not be entertained.
• A student who remains on leave(s) will not be given any relaxation in the minimum attendance requirement of 75%.
• In case, a student is allowed to attend classes or sit in any examination provisionally / as an interim measure by the order of any judicial or other authority, including a court of law, the university shall have the right to postpone the declaration of his / her result pending final determination of the dispute where for the proceedings were initiated and such provisional/interim steps were ordered. In case the determination is to the effect that the student was not eligible to take such an examination, the university shall have the further right to cancel the examination(s)/paper(s) provisionally taken under the interim order(s).

3. Leave procedure

• The teacher will regularly maintain the student attendance record and ensure that it is updated during each and every period by marking “P” in the relevant box of the attendance roll when a student is present or marking “A” when absent.
• The teacher will avoid any overwriting and shall use the remarks column when the student record needs any alteration or explanation.
• The student desiring to avail leave will submit an application to the HoD/Director, who will check his / her attendance to confirm that he/she has not availed of two days of leaves during the month.  If he/she had already availed the leave the HoD/Director may not allow the leave.
• At the end of each week/month, the teacher will finalize the attendance of the student in the card and prepare his / her follow-up progress report. He / She will submit the same to the respective Coordinator, who will forward it to the HoD / Dean with his / her comments.
• In addition, the concerned staff of the Department / Institute will be responsible to maintain the attendance record and will display class-wise attendance on the notice board. Moreover, the College / Institute has to forward the attendance profile at proper intervals to the Controller of Examinations / Registrar Office through Director / HoD and shall notify the shortage of attendance, if any, well before the commencement of examinations.
• No prior notice shall be required if a student is found shot in his attendance and the University is either proposing to strike him/her off the roll or about to prevent him from examination because of a shortage in required attendance.

4. Late Admission

A migrated student shall produce a valid attendance record from the former institution at the time of admission.  If the student gets late admission then he/she, himself/herself, is responsible to meet the attendance deficiency at his / her own risk and cost.  He / She will not claim any relaxation in the minimum attendance requirement i.e. 75%. However, the institution may arrange special classes at the convenience of management and at the student’s cost.

5. Non-Credit Classes

The attendance requirement for non-credit classes will be similar to the regular classes and it will be properly examined.  A separate certificate for passing such courses will be awarded by the University.

Undergraduate Examination Rules & Regulations

Part-I Applicable to all undergraduate Programs

• STANDARDIZED FORMAT OF SCHEME OF STUDIES

1. Medium of Instructions

   • The medium of instruction and examination shall be English except Islamiyat and Pakistan Studies.
   • Courses of studies are subject to changes and modifications by the relevant bodies of the University in the light of the guidelines of Higher Education Commission and relevant accreditation bodies.

   • CREDIT HOURS

     • A credit hour means teaching/earning a theory course for one hour each week throughout the semester.
     • One credit hour in laboratory or practical work/project would require lab contact of three hours per week throughout the semester.
     • The credit hours will be denoted by two digits within brackets with a hyphen/plus in between. The first digit will represent the theory part while the second (right side) digit will represent the practical.
     • Thus 3(3+0)/3(3-0) means three credit hours of theory, while 4(3+1)/4(3-1) means a total of four credit hours, of which three will be of theory while one credit hour will be for laboratory/studio work/field work/practical work supervised and graded by the faculty, and 4(1+3)/4(1-3) means a total of four credit hours, of which one will be of theory while three credit hours will be for laboratory/studio work/field work/practical work as per the requirement of discipline.

   • COURSE LAYOUT

     • All undergraduate degree programs will be composed of minimum 130. The Minimum credit hours for a 5-year degree program will be 160. The minimum and maximum credit hours are subject to meeting the requirements of the respective Accreditation Councils.
     • In undergraduate degree programs, major courses will be classified into two categories.
       
       • Foundation or core courses
       • Elective (courses from the area of specialization/major study)
     • 78-87 credit hours must be earned taking a sequence of introductory, intermediate and advanced level courses prescribed for the major area of concentration that means foundation and elective (courses of area of specialization).

• • • • For Social and Basic Sciences
        • The courses for Social and Basic Sciences disciplines will consist of 60-65% of curriculum towards the discipline specific areas.
      • For Engineering/Technology Programs
        
        • While for the Engineering/technology program these will consist of 65-70% of curriculum towards the discipline specific areas of concentration as required by Accreditation Councils. All Undergraduate programs have a required component of 8-9 courses of 22-25 credit of General Education.
    • An Undergraduate Degree Program will usually include theory courses, community work/thesis/research report/project and internship.
    • Theory: A theory course will consists of 03 to 04 credit hours as per requirement of discipline.

• • • Project: Every student should write a project report/thesis/research report/project/ internship in the final year up to a maximum of 06 credit hours individually on a research topic approved by Faculty.
    • Internship: Students should be encouraged to do internship in a relevant academic, research or business organization relating to the discipline chosen for specialization of maximum of 3 credit hours offered in any upper division semester as per requirement of discipline.

  • FALL/SPRING SEMESTER

    • There will be two regular semesters (fall, spring) in an academic year. Fall/Spring semesters will spread over 16-18 weeks (inclusive of 1 – 2 weeks for exams). Summer Semester will be of 8 – 9 weeks of concentrated study for completing remedial course work.

  • SUMMER SEMESTER

    • The summer semester will be offered as an optional semester of 08-09 weeks duration. Students will be offered courses to remove deficiencies and can enroll in up to a maximum of 09 credit hours during summer.
    • Moreover, a student who has either failed or has been stopped to take the examination due to shortage of class attendance or wishes to improve his/her grade will be allowed to register in summer.
    • The contact hours per week during the Summer Semester will be doubled to ensure that the course is completely taught in a summer session with half of the duration as compared to a regular (Fall/Spring) semester.
    • To offer a course in Summer Semester, the minimum number of students should be 5 or above.
    • No “A” grade shall be given in Summer Semester. “C+” grade will be used as Class Mean.

  • COURSE LOAD FOR FALL AND SPRING SEMESTERS

    • An undergraduate program of instruction generally includes a 15-18 credit hours course load including exams in a regular semester. The required course load for a full time undergraduate is minimum of 15 credit hours per semester.
    • In case any student wishes to enroll for one more course beyond 18 cr. Hours he/she may be allowed by institution in either of the two cases;
      
      • If his/her CGPA is above 3.5 and the student needs the course to graduate on time.
        
        • A student under probation (see para-21 for details regarding probation) shall not be allowed to take more than 15 credit hours. Fee at the prescribed rate will be charged in fall/summer semester for the course(s) which are dropped from the student(s) due to probation.
        • The Head of Department may also allow maximum course load of 18 credit hours to any student when he/she is graduating in that very semester.
      • Students will only be allowed to take repeat courses in regular semester if they are in Final year of their degree Program or those who are:
        • Relegated Students
        • Migrated Students
      •  provided that total number of credit hours in one semester must not exceed 18 credit hours in case of promoted student and 15 credit hours in case of on probation / relegated student, at one time in regular semester. No additional fee will be charged for repeating courses in regular semester except relegated and migrated students.

  • ACADEMIC CALENDAR

    • The University will publish an Academic Calendar including schedule of its whole academic year (including fall, spring semesters) which will include the following information:
      • Semester starting date.
      • Holidays during the semester.
      • Semester termination date.
      • Mid-Term exam week
      • Final exam week.
      • Result notification and online transcript issues dates. Each transcript will have course grades, semester Grade point average (GPA) and cumulative GPA (CGPA).
      • In case the university is closed due to unusual circumstances, then special makeup classes must be arranged converting weekends or holidays to working days to cover the lapsed period of the students.

  • ENROLLMENT/REGISTRATION / WITHDRAWAL OF COURSES

    • A student must register for all courses in the semester within 7 days of the commencement of the semester.
    • A student, with the consent of the concerned Dean / Head of Department, may be allowed to:
      • • Add/Change a course within 14 days of the commencement of semester.
        • “A student, with the consent of the concerned Dean / Head of department, may be allowed to:
        • Add/change a course within 14 days of the commencement of semester.
        • Drop a course within 4 weeks of the commencement of semester.
        • No Summer / Repeat Fee will be charged for those courses which are dropped by students within 4 weeks of the regular semester. However, this exemption will be for their first attempt of dropped course(s).
    • Students may withdraw from one or more courses upto 6^th week of Semester with the approval of the Head of respective department. Approval of the withdrawal shall be sent to the Controller of Examinations immediately. In case of withdrawal of the course (s), no fee shall be refunded. Fee at prescribed rate will be charged for repeating the courses withdrawn.
    • In case of withdrawal, grade W will be awarded to the student which shall have no impact on the calculation of the CGPA of the student.

• • • A student can withdraw upto maximum of seven (7) courses at a time throughout his/her degree program.
    • Those students who withdraw all courses in a semester at one time shall be liable to repeat the same semester to become eligible for promotion in the next semester.
    • A student withdrawing after the 6^th week shall be automatically awarded “F” grade which shall count in the GPA and stay on the transcript.

  • REPEATING COURSES / IMPROVEMENT OF CGPA

    • If a student gets ‘F’ grade, s/he will be required to repeat the course or its recommended alternate, if any. However, “F” grade obtained earlier will also be recorded on the transcript.
    • Students may be allowed to repeat a course in which they have obtained a grade below “C”. In such a case both the previous and new grade obtained will be recorded on the transcript, however, only the better grade shall be used in the calculation of CGPA.
    • A maximum number (<6) courses, except failed courses, will be allowed to repeat in a degree program.
    • In case of CGPA improvement, it would be recorded with (Imp) on the transcript.

  • ATTENDANCE

    • A student must have attended at least 75% of the classes held in a course in order to be allowed to sit in the final examination.
    • Students having class attendance less than 75% in a particular course will be required to repeat the course when offered again.
    • Willful absence from classes for a period of four weeks at a stretch during a semester/summer session shall result in automatic cancellation of the registration of a student from all courses in that semester/summer session.
    • Only actual attendance in classes shall be considered in calculating the shortage of attendance and no concession in the attendance requirements shall be given on the basis of leave applications including leave on medical grounds. The attendance shall be rounded up to two decimal places only.
    • There shall be no make up classes in order to make up the shortage of attendance of any particular student.
    • The instructor may report a student’s absences and the student may be placed on attendance probation by his/her dean/HOD and it will be notified by the department. A student may be dropped from the University for violating the terms of such probation.

  • EXAMINATION

    • In each semester, students may be required to appear in quizzes, tests, midterms, final examinations, presentations (individual/group), group discussions, and submit projects/assignments/lab reports etc. These assessment marks (to be determined by the teacher concerned) will have different weightage contributing towards the overall assessment in percent marks. This weightage may be determined on the basis of following guidelines:

• • • The distribution of Sessional Marks (Quizzes / Assignments / Presentations / Projects and Mid Semester exam) for B.Sc Engineering courses will be as under:

1. 1. 1. • 4 Assignments per subject 10 marks
         • 4 Quizzes per subject 10 marks
         • One Presentation per subject 05 marks
         • Mid semester exam 25 marks

• • • Whereas the distribution of Sessional Marks (Quizzes / Assignments / Presentations / Projects and Tests/Mid Semester exam) for other courses will be as under:

1. 1. 1. • Minimum 3 Assignments per subject 10 marks
         • Minimum 3 Quizzes per subject 10 marks
         • One Presentation per subject 05 marks
         • Mid semester exam 25 marks

• • • Students passing in all the papers (theory and Lab to be treated as separate papers) shall be declared to have passed the examination.
    • There will be no supplementary / special exam in semester system; if a student fails any course he/she will have to repeat that course.
    • In case of any litigation pending, involving the student and university in respect of any dispute regarding eligibility to appear in any examination or affecting the student(s)’ performance in the examination, the university shall have a right to postpone the result of such examination in respect of the student concerned and would declare such result only upon the final settlement of the dispute if other rules and regulations allow such settlement.
    • In case, a student is allowed to attend classes or sit in any examination provisionally / as an interim measure by the order of any judicial or other authority, including a court of law, university shall have the right to postpone the declaration of his / her result pending final determination of the dispute where for the proceedings were initiated and such provisional / interim steps were ordered. In case the determination is to the effect that the student was not eligible to take such examination, the university shall have the further right to cancel the examination(s)/paper(s) provisionally taken under the interim order(s).

  • GRADING POLICY

    • Grade Point Average (GPA) system will be adopted for the evaluation of students in all subjects based on the relative grading system. If number of students in a course is less than 20, then Absolute Grading System will be implemented.
    • Total marks obtained by a student in a particular subject will be normalized by multiplying the marks of each student with a fraction obtained by dividing 100 with the highest marks secured by a student in a class of that particular subject.
    • A student securing less than 50% aggregate marks in a subject without normalization will be awarded grade “F”.
    • Letter grading shall only be used for representing the individual courses and not for the semester GPA or CGPA. The following grade points for each letter grade will be used:

• • • There shall be no other grade point values except the above points. The percentage of marks or value of grades other than grade points shall not be reported on the transcripts whether they are relative grades or absolute grades.
    • Grade point average (GPA) shall be calculated and rounded up to two decimal places. In case of close competition between/amongst students for a merit positions, the third fraction will be calculated.
    • An incomplete grade shall only be given in the case of a Final Year Project where it needs to be completed in two semesters. For the 7th semester, the grade ‘I’ shall appear in the transcript for FYP and it will be converted after the requirements are met in the final semester.

  • COMPUTATION OF SEMESTER GRADE POINT AVERAGE (GPA) AND CUMULATIVE GRADE POINT AVERAGE (CGPA)

    • This is a figure ranging preferably from 0.00 to 4.00 to be used to indicate the performance of a student in the semester concerned. A standard scale of 0.00 to 4.00 will be followed.
    • Semester Grade Point Average (GPA) and Cumulative Grade Point Averages (CGPAs) will be calculated using the following relationships:
      
      • • GPA= Sum over all courses in a Semester (Course Credit Hours x Grade Point Earned)
      • Total Semester Credit Hours
        
        • CGPA= Sum over all taken courses in all Semesters (Course Credit Hours x Grade Point Earned)
      • Total Credit Hours took in all Semester

  • CGPA IS REQUIRED FOR THE COMPLETION OF DEGREE

    • For completion of the degree, the minimum qualifying CGPA will be 2.00.
    • In case a student secures less than 2.00 CGPA (minimum qualifying CGPA) at the end of the final Semester, s/he may be allowed to get re-admission in one or more courses, in which his/her Grade is below C, along with the forthcoming semester, provided that s/he is not debarred under the CGPA Improvement Regulation and time duration specified for the program.

  • TRANSFER OF CREDIT HOURS

    • Credits will be transferred on a course course basis i.e. a person taking course A at University X is allowed to transfer his/her credits to CECOS University provided that course A is equivalent to course B taught at the CECOS University.
    • No credit hour of a course will be transferred if the grade is less than C.
    • Credit hours may only be transferred between duly recognized HEC and internationally recognized universities.
    • A transferring student must have a regular admission in the undergraduate program of the Institution and should earn a minimum of 60 credit hours out of a total of 130–140 credit hours from the institution from where s/he will be entitled to the degree. Any student seeking transfer of credits in undergraduate Engineering Programs must possess credits from the relevant accredited program. The transfer of credits in case Engineering programs shall not exceed 50% of the program total credits required.

  • STUDENT GRIEVANCES AGAINST COURSE INSTRUCTOR

    • A 05 members Committee consisting of 02 senior faculty members, the relevant head of the department and a Dean headed by the Controller of Examinations will be constituted to redress the grievances of the students about any course instructor or grades or for any other issue.
    • In respect of grade, a student must submit the grievance application if any, in writing to the Head of the Department within (07) seven working days of the receipt of the grade. The Head of Department shall forward the grievance application to the Committee. It will be mandatory for the Committee to hear both sides (student and the instructor) and will give its final decision within (05) five working days or before the start of registration for the new semester, whichever comes earlier. The decision of the Committee will be deemed final and will be binding on all parties.
    • A Departmental Committee headed by the Head of the respective department/ Senior Faculty Members will be constituted to check randomly a few answer papers of the final semester examination for uniformity of scoring & covering of the course content.

  • CANCELLATION OF ENROLMENT

    • If a student fails to attend any lecture during the first four weeks after the commencement of the semester as per the announced schedule, his/her admission shall stand canceled automatically without any notification.

  • COURSE FILE

    • Maintaining the Course File will be compulsory for all faculty members. It should have a complete record of every activity that happens during the course. The course file should contain:
      
      • Course Code and Title
      • Description of Course/Learning Outcomes
      • Course syllabus and changes, if any, made over at least 3 semesters
      • Weekly Teaching Schedule
      • Dates of Mid-Semester Examination
      • The grading Policy will identify each activity. such as Homework, Quizzes, Mid Semester examinations, Final examinations and Term Papers, etc.
      • Copy of each Homework Assignment
      • Copy of each Quiz Assigned
      • Copy of Question Papers for Mid-Semester Examination
      • Copy of Question Papers for Final/Semester End Examination
      • Grading Sheets of the Course, Detailing Statistical Data on the Grades obtained by Students
      • Difficulties/Problems faced by the Teacher and Students during Classroom/ Course Delivery

  • FREEZING OF SEMESTER

    • If a student freezes a semester(s), s/he will resume his/her studies from the same stage where s/he left (froze). No freezing during the semester will be allowed. The maximum duration of the degree program shall remain the same.
    • If a student is not enrolled in any course in a semester, s/he will not be considered a regular student of a university in that period. The student may then enroll in these courses in a subsequent semester; however, s/he will have to meet the pre-requisites of any course taken. In addition, it is understood that the university is not required to offer all courses each semester.
    • In special hardship cases, a student can be allowed to freeze his/her semester up to the 4th week with the prior permission of the Vice Chancellor.
    • The duration of Freezing is one year; a candidate who gets a semester freeze can get readmission next year with an upcoming sessions but hardship cases can be considered by the competent authority only.
    • Freezing of the first two semesters is not allowed.
    • Under special hardship circumstances freezing of the first semester can be considered by the competent authority on the recommendations of a special committee:
      
      • Iddat
      • Maternity/Delivery
      • Death in the immediate family
      • Any other subject to acceptance on the justified rationale

Note: Freezing of Semester will only be allowed after successful completion of 1^st Semester as a prerequisite as the case may be for other semester’s predecessor to the freezing Semester.

• • MEDICAL CERTIFICATE

    • A medical certificate from a registered medical practitioner shall be considered on case to case basis through the recommendation of the committee.

  • INDISCIPLINE IN EXAMINATIONS

    • Any candidate found guilty of the following matters, his/her case will be referred to the Unfair Means Committee of the University:
      
      • Removes a leaf from his/her answer book, the answer book shall be canceled.
      • Submits forged or fake documents in connection with the examination.
      • Commits impersonation in the examination.
      • Copies from any paper, book, or notes.
      • Mutilates the Answer Book.
      • Possesses any kind of material, which may be helpful to his/her in the examination.
      • Does anything that is immoral or illegal in connection with the examination and which may be helpful to him/her in the examination?
      • Refuses to obey the invigilation staff or refuses to follow the instructions issued by the University in connection with the examination.
      • misbehaves or creates any kind of disturbance in or around the examination center
      • Uses abusive or obscene language on the answer script.
      • Possesses any kind of weapon in or around the examination center.
      • Possesses any kind of electronic device which may be helpful in the examination
    • His/her case shall result in penalties keeping in view the nature and intensity of offense which may include the following:
      
      • Cancellation of paper*.
      • Suspension from the program for one semester.
      • Heavy and light Fine
      • Expulsion forever from the University.
      • Any other.

* Unfair Means Committee will decide that the student will have to appear in the summer semester/with the regular semester for the canceled paper.

• • • Appeal against the decision of the Unfair Means Committee
      
      • The aggrieved student can file an appeal to the Appellate Committee against the punishment awarded by the unfair means Committee within one week on payment of Rs. 1000/- (rupees one thousand only) as an appeal fee. The Appellate Committee can review the decision of the unfair means Committee.
      • The student, if not satisfied with the review decision of the Appellate Committee can submit a representation to the President within one week, whose decision shall be final.

  • PROBATION

    • Probation is a status granted to the student whose academic performance falls below the following minimum standard:
    • Students acquiring less than 2.00/4.00 GPA in a semester will be put on probation for the next semester.
    • Students placed on probation in two consecutive semesters even after attending the summer for one academic year will be considered relegated. S/he will be considered as an external student till s/he improves his/her GPA and comes out of two consecutive probations.
    • After improving the GPA and becoming eligible for next semester, s/he will be allowed re-admission as a regular student.
    • Relegation (two consecutive probations) will be only allowed twice during the 4 / 5 years degree program.
    • No consecutive probations will be allowed in the first four semesters.
    • A student who is on probation 2nd time even after attending the summer semester in the first four semesters shall be removed from the rolls of university / DAI. However, s/he can take re-admission only once during the 4 / 5 years BS degree program.
    • A student of the Bachelor of Architecture Program failing in a core subject (Basic Design and Architectural Design) in any semester will be considered to fail in that semester. In case of only odd semesters, s/ he will be on probation for the next semester, and, if s/ he fails in the core subject again, will be demoted and will have to repeat the entire academic year.
    • The student(s) will be allowed to complete studies within the stated periods as prescribed by the relevant accreditation body.
    • However, in the programs where the maximum duration is not prescribed by the relevant accreditation body, the student(s) will be allowed to complete his/her studies within 7 years for 4 years degree programs and within 8 years for 5 years degree programs. The above duration will be inclusive of the period of relegation/freezing.
    • The student(s) who will not complete studies within stated periods shall be struck off from the rolls of the university.

  • PERMISSION OF WRITER FOR SPECIAL STUDENTS

    • A visually impaired student may be allowed to attempt the Mid/Final Examinations of the University on Braille/ Computer/any other means of facilitation.
    • In case a student is physically handicapped/visually impaired, s/he may apply to the Head of the respective department (with a medical certificate as proof of her/his disability) for permission to engage a writer in Tests/ Examinations of the University for two weeks before the start of Tests/ Examinations. S/he will be allowed 45 minutes (maximum) extra time to solve the question paper.
    • The qualification of the person who acts as a writer for a handicapped student must be at least one step lower than that of the student. (e.g. for level 6 students, the writer should be at the most of level 5)

  • RECHECKING OF EXAMINATION SCRIPT

    • The answer book of a candidate shall not be re-assessed under any circumstances.
      
      • Whereas the re-checking does not mean re-assessment/re-evaluation/re-marking of the answer book. The Controller of Examination will arrange for re-checking of the examination script by any faculty member from the relevant discipline on the complaint/request of students. The Controller of Examination or any officer or a rechecking committee appointed shall see that:
        • There is no computational mistake in the grand total on the title page of the answer book.
        • The total of various parts of a question has been correctly made at the end of each question.
        • All totals have been correctly brought forward on the title page of the answer book.
        • No portion of any answer has been left un-marked.
        • Total marks in the answer book tally with the marks sheet.
        • The hand-writing of the candidate is tally in the questions/answer book.
      • The candidate or anybody on his behalf has no right to see or examine the answer books for any purpose.
      • The marks of a candidate could even decrease in light of (a) (iii) above. In the event of a reduction of marks, the record shall be corrected accordingly and a revised transcript will be issued.

  • DAMAGED/LOST ANSWER SCRIPT

    • In an exceptional case where an answering script is damaged, lost or destroyed due to unavoidable circumstances, then the student may be given the following options:
      
      • Average marks shall be awarded to the student in that subject/course.
      • In case of Final Examination, if the candidate so desires, s/he shall be given another chance as a special case to take the Examination in that subject/course in the next examination and no examination fee shall be charged from the student.
      • In the case of Internal Assessment, if the candidate so desires, s/he shall be given another chance as a special case to take the Make-up Assessment in that subject/course in the same academic session.

  • ELIGIBILITY OF CANDIDATES FOR AWARD OF DISTINCTION

    • Candidates securing CGPA ≥ 3.67 shall be declared to have passed the Degree Course with Distinction; provided that Distinction shall be awarded to such candidates only who have passed all the Examinations on the first attempt, within four Academic years from the date of joining the First year class.

  • ELIGIBILITY OF CANDIDATES FOR AWARD OF DISTINCTION IN CASE OF MIGRATION FROM OTHER UNIVERSITIES:

    • Students having been admitted on a migration basis from other universities shall be required to pass the deficient subjects, if any, due to differences in the course of studies of the universities, in the first attempt within the immediately following two examinations.
    • Students otherwise eligible for the award of Distinction shall not be deprived of the same on account of Regulation 27.1(a); provided the candidates have passed the previous examination(s) on the first attempt and also passed the remaining examination(s) in the first attempt, and have passed the deficient subjects in one attempt as a whole.

  • ELIGIBILITY OF CANDIDATES FOR GOLD MEDAL

    • The gold medal shall be awarded to a graduate in each batch of all the disciplines who fulfill the following conditions:
      
      • Passed all the University Examinations on the first attempt and completed all the requirements for the award of degree within consecutive semesters after joining the first semester and within the minimum duration of the program.
      • Obtained first position amongst all the passed students.
      • Secured CGPA > 3.67.
      • For the determination of positions, CGPA shall be calculated and rounded up to two decimal places. In case of a tie between/amongst students, the third fraction will be calculated.
      • Completed Research Project/Internship within a minimum duration of the program
      • Any graduate who has been penalized by the University Discipline Committee/UFM Committee/Appellate Committee shall not be eligible for the award of the Gold Medal.
      • One Gold Medal will be awarded to all the batches of the same course commenced within six months duration.
      • There should be a minimum of five regular/active students in the last/final semester examination of the class for the award of a gold medal to a student, if otherwise eligible.
      • Gold Medal will be awarded on the occasion of convocation only.

  • CHANGE/CORRECTION/ADDITION/DELETION OF STUDENT NAME/ FATHER’S NAME

    • When a student wishes to change his/her name as originally entered in the University record, he/she shall proceed as under:
      • He/she shall apply to the Registrar’s Office through the Head of the Department concerned.
      • He/she shall submit the revised SSC & HSSC documents.
      • He/she shall submit the cutting of the newspaper containing the published notice of change of name in at least one Daily Newspaper.
      • He/she shall support his/her application with an affidavit on a non-judicial stamp paper (not less than Rs. 50/-) duly sworn before the Notary Public/Oath Commissioner by the Students himself/herself with signatures of the respectable witnesses thereon.
        • When a student wants to get his/her name corrected on his/her SSC documents, he/she shall be required to comply with para 30.1(a) above only.
        • The procedure for change/correction of a student’s father’s name or other factual entries shall be the same as provided in paragraphs 30.1 and 30.2 supra.
        • For change/correction of entries, the student may be required to furnish good cause together with necessary proofs, if any.

  • FINAL YEAR PROJECT ASSESSMENT (For B.Sc Engineering Students only)

    • The procedure for the evaluation of Final Year Projects of the B.Sc Engineering students shall be as under:
      
      • Project Evaluation in 7th Semester
      • A panel of Examiners consisting of the following members constituted by the Chairperson Head of Department in the 7th semester for project(s) evaluation.
        • Chairperson (Head of the Department) Head of the Department
        • Project Supervisor
        • FYP Coordinator of the Department
        • Two Faculty Members nominated by the Chairperson Head of the Department
      • The quorum of the members of the Evaluation Committee shall not be less than 3 members for project assessment and the average of marks given by the Committee members shall be awarded to the student for activities as mentioned in the Distribution Criteria.
      • Marks distribution Criteria
        • 100 marks may be awarded to the student(s) for the first part of FYP in the 7th semester (3 Credit Hours), as per the following criteria:
          
          • 10% marks – Initial Project Proposal (1st presentation) – 4th week
          • 25% marks – Project Proposal Details & Defense (2nd presentation) – 8th week
          • 45% marks – Progress of the project (3rd presentation) – 16th week
          • 20% marks shall be awarded by the project supervisor based on work done between the 6th and 16th week of the 7th semester
      • Project Evaluation in 8th Semester
        • A panel of Examiners consisting of the following shall be constituted by the Chairperson Head of Department in the 8th semester for project(s) evaluation:

• • • • • • Chairperson (Head of the Department) Head of the Department
          • Project Supervisor
          • FYP Coordinator of the Department
          • Two Internal and One External Examiner
          • The quorum of the Evaluation committee shall not be less than 4 members for any project assessment. The average of marks given by the Committee members shall be awarded to the student for activities as mentioned in the Distribution Criteria.
        • Marks Distribution Criteria
          • 100 marks may be awarded to the student(s) for the second part of FYP in the 8th semester (3 Credit Hours), as per the following criteria:
            
            • 20% marks – for (1st presentation) – 8th week
            • 40% marks –  for (2nd presentation) – 16th week
            • 20% marks shall be awarded by the project supervisor for the work done on the project between the 8th and 16th week of the semester
            • 20% marks – for the open house presentation – after Theory Examination
        • The Student will submit the thesis after the approval of the Supervisor.
        • The Supervisor will be paid a supervision fee in case the student fails to complete a thesis in the stipulated period and if the delay caused is not on the part of the supervisor.

  • SPECIAL PROVISION

    • In all cases where these regulations are silent, the decision of the President shall be final.
    • The University authorities reserve the right to make any change in the rules, regulations, fee structure and courses of study that may be considered necessary at any time without prior notice.

Part-II Applicable to Bachelor of architecture Program only

• • SCHEME OF STUDIES

    • Course work for earning the degree in Architecture comprises theory courses, studio courses and thesis design.
    • Each course offered at the University is allocated certain credit hours, describing the weekly amount of work required for that course. For theory courses, each credit hour means one hour of lecture per week, and for studio* courses, each credit hour means two hours of practical studio work.
    • As a pre-requisite of the B. Architecture degree, each student shall carry out a thesis design in the final year of their studies, comprising of a written report and a complete Design project of the appropriate level. The thesis Design is comprised of 10 credit hours (20 contact hours per week) in each semester of the final year and is evaluated separately in each semester by the panel of jurors approved by the University authority assigned such responsibilities/ powers.
    • Course work shall be spread over credit hours as specified in Section 9 above and shall be assigned a Course Code identifying the department offering the course and the level of the course.

  • DEGREE REQUIREMENTS

    • To earn a B. Architecture degree, a student must:
      
      • Pass all the courses of study prescribed in the relevant Scheme of Studies.
      • Obtain a minimum of 2.00 CGPA.
      • Students must complete six weeks of internship during the 3rd and 4th years with reputable architectural firms. The internship must be monitored and verified by the Department of Architecture and students shall submit the internship certificates as issued by the relevant architectural firm to the Department.

  • EXAMINATION

    • Each subject in the B. Architecture course has an overall weightage of 100% marks. A student shall be evaluated in each course on the basis of monthly tests, assignments, presentations and final examinations. 25% marks will be allocated for sessional work (including tests, assignments, presentations and class participation), 25% marks will be specified for the mid-semester examination (to be conducted at the culmination of the eighth week of each semester) and 50% marks for the final examination of the semester.
    • The subjects of Basic Design, Architectural Design and Thesis Design are considered to be the Core Subjects of the relevant semesters and shall form a stream and each preceding course shall be a pre-requisite for the next course in line.
    • Marks distribution in Core subjects will be 40:60 for Sessional and Final examinations. Further, the break up of sessional marks will, however, be on the approval of the Head of Department.
    • 60: 40 for external and internal examiner for Exam Project of core subjects i.e. Architecture Design.
    • Thesis Projects shall be evaluated by a panel of external examiners for 60% marks whereas, 40% marks shall be awarded to the student by his/her internal supervisor during the course of his/her semester in the form of sessional assessment and keeping track of progress made on the thesis project. Those students who acquire a minimum aggregate of 50% marks with a minimum of 50% marks from the external examiners in the final thesis juries shall be declared successful, whereas unsuccessful students shall be given a second chance to reappear in the next semester to present their thesis.

STUDENTS’ CONDUCT AND DISCIPLINE REGULATIONS

• Objectives:

There shall be a code of conduct for the students. This code will focus to ensure high moral standards and a peaceful, harmonious academic atmosphere on the campus. Since maintenance of discipline is key to success for any institution, helpful to management in character building and personality development of the students, it would lead to providing an essential environment for imparting quality education, personnel growth, and development of health & mind.

• Proctorial Board

  • There shall be a Proctorial Board in the University.  The Board shall comprise of:-
    • Chief Proctor from faculty of University or otherwise so nominated by the President / Vice-Chancellor.
    • One staff proctor from each department.
    • One lady teacher.
    • Two senior proctors (senior students from each department).
    • Student proctors from different classes.

The Proctorial Board so constituted will carry out such duties to derive the objectives set in paragraph “1” above, enabling to reform a student for shouldering responsibility towards society as well as his / her country with noble objectives in a befitting manner.

• • The nomination of a proctor shall always vest in management of the University.
    • The Character of the Proctors:
      • A student proctor shall be:-
        • A person of a good reputation, shall be unbiased, courageous and helpful.
        • he/she shall not indulge in politics or anti-state activities.

    • Duties of Student Proctors: 

      • he/she will be on duty at all the times to see that the Students Conduct and Discipline Regulations are strictly observed.
      • he/she will be on duty at all functions and sports events.
      • he/she will help and assist the students for better performance.
      • he/she will establish coordination between Proctorial Board and other agencies of the institution.
      • he/she will carry out any other duty assigned to him/her by the Competent Authority.
      • If for some reasons a student proctor ceases to hold the office, he/she shall surrender his/her identity card / badge to the Chief Proctor.

    • Removal OF PROCTOR

      • The University, with approval of the President / Vice Chancellor shall have the right to change or remove the Proctorial Board or any of its members at any time.

Regulations for Conduct and Discipline:

• The objectives of these regulations is to promote and propagate respect for rules / regulations / law of the land and to foster a sense of decency, good conduct and responsibility in the minds of students. To achieve these objectives, the following acts are prohibited for the students:-
  • Smoking inside the University premises.
  • Use of indecent/ immoral/filthy language, passing undesirable remarks and disorderly behavior.
  • Inciting violence, use of force or destruction/damage to College / University property.
  • Misbehavior with management, teaching faculty, office and support staff.
  • Any political, ethnic, sectarian or immoral activity (including strikes, protests, demonstrations, speeches, slogans and distribution of printed material) in or around the campus.
  • Impersonation / suppression of information, cheating and use of any kind of unfairmeans in the examinations.
  • Any activity within or outside the premises, which may bring bad repute to the institution or its management / faculty.
  • Use or inducement of any kind of drugs, liquor or any other kind of contrabands or intoxicants.
  • Carrying any kind of weapons or drugs within or near the university premises.
  • Bringing any food items and eatables inside the classroom, library or laboratory.
  • Bringing Mobile Phone inside the Examination Hall is strictly prohibited, failing which the Mobile Set will be confiscated which can be returned only on payment of fine of Rs. 10000/- (rupees ten thousand)
  • Use of mobile phones in the Campus except Canteen.
  • Use of mobile phones for photography, video or listening music.
  • Entertaining outsiders, friends and relatives during study hours without prior permission of the Competent Authority.
  • Breach of any of the rules / regulations ordained by the University.
  • Breach of secrecy and sanctity of the examination process.
  • Rendering or causing loss to any property or assets of the University.

Apart from the above, students are required to:

• • Display University Identity Cards prominently on their chests while entering the premises, attending the classes, library or laboratories.  They should keep their ID Cards neat, clean and in proper order.
  • Come to the College / Institute in a properly presentable, neat and clean dress preferably trousers / shirts.  It is a must to wear trousers / shirts / tie when they are assigned any class presentations/discussion, fieldwork or outdoor assignments.
  • Behave in a decent and disciplined manner on all social, academic and sports events in or outside the campus.
  • Avoid any act of omission or commission bringing disrepute to the University directly or indirectly.
  • Use of Cameras (Still or Video), Audio / Video Gadgets in the University premises (unless & until authorized).

• DRESS CODE

  • Students are required to come to University in proper, presentable, neat and clean dress.
  • Male students are to wear Shalwar / Kameez with waist coat or Trousers/Shirts with tie.
  • Female students must wear white Shalwar with Kameez with proper chaddar.
  • No makeup and jewellery is allowed.
  • No skin tight, flashy or see through dress is allowed.

• Disciplinary Action

  • The  University  reserves the  right  to  suspend,  dismiss  or  impose  any  other pecuniary or physical penalties on students for any violation of its rules and regulations, any type of misconduct or any undesirable activity mentioned in  “3” above.
  • Punishment or penalty for act(s) or omission(s) to the above disciplinary regulations shall be according to the gravity and consequences of the case and will include any one or more of the following:
  • a written warning, maximum two, after which he/she will render himself/herself liable for dismissal / rustication / expulsion from university / class.
  • imposition of fine upto Rs. 1000/- by the Chief Proctor and Rs. 2000/- by the Head of Institution.
  • expulsion from the classes for a specified period by the Chairman on recommendation of the Chief Proctor.
  • expulsion from a specific course or rustication from the college / institute for an indefinite period by the Vice Chancellor on the recommendation of Discipline Committee.
  • permanent expulsion from the University when no sign of recovery appears after a reasonable chance was given to improve. The student(s) will have the right of appeal to the President.
  • When a case against a student is referred to the Discipline Committee, the Committee may, if it deems fit, suspend the student from the University Rolls and if boarder, direct him to vacate the hostel till it has taken a decision in the case.
  • Students General Discipline (Applicable to all students)
  • The students are expected to conduct themselves in a disciplined manner, and to acquire that nature and responsible outlook about life, which is expected of them when they enter their professional careers. Any violation of the rules of discipline can render a student liable to punishment ranging from exclusion from a class or a fine, to rustication or expulsion from the University. In this regard they are required to abide by rules of discipline as well as codes of discipline, excerpts from which are reproduced below:

• Students’ Code of Honor

  • Every student must observe the following code of honor:
    • he/she must be loyal, faithful in his / her religious duties and respect the convictions of others in matters of religion and custom.
    • he / she must be loyal to his / her country and refrain from doing anything, which might lower its honor and prestige.
    • he / she must be truthful and honest in dealings with all people.
    • he / she must respect the elders and be polite to everyone.
    • he / she must respect his / her teachers and others in authority of the University.
    • he / she must keep himself / herself neat and clean.
    • he / she must help his / her fellow-beings, especially those in distress.
    • he / she must devote himself / herself faithfully to his / her studies.
    • he / she must observe thrift and protect public and private property.
    • he / she must obey and respect all the laws of the country.
    • Every member of the teaching staff and / or managerial staff has the powers as well as his/her duty to check disorderly or improper conduct or any breach of the rules / regulations by student(s) occurring in any precincts of rules/regulation of university or its subsidiary institutions. Should such  misconduct occur in a room when the student is under the charge of a teacher/ demonstrator, the latter shall report the matter without delay to the Head of the Department concerned.
    • The Librarian shall be responsible for maintenance of order in the Library.  In case of disorderly student(s) conduct or any breach of rules, he/she may require the student(s) so offending to withdraw from the Library for the remainder of the day and shall immediately report the offence to the Head of the Department concerned.
    • The Senior Warden / Assistant Warden and the Resident Tutor shall be responsible for maintenance of order among the students in halls of residence or hostels.
    • The Director of Physical Education or his/her officiate shall be responsible for the maintenance of order among the students on or near the playgrounds or while otherwise under his/her charge.
      • A student who;
        • Commits a breach of any of the rules / regulations of conduct specified in paras above or disobeys the lawful order of a teacher or other person in authority in the college / institute, or habitually neglects his / her work or habitually absents himself / herself from classes without reasonable cause; or willfully damages college / institute property or the property of a fellow student or any teacher or employee of the university; or does not pay the required fees, fines or other dues by the specified date(s), or does not comply with the regulations relating to residence in the hostels or halls of residence or the rules relating wearing of uniform or academic dress; or uses indecent language, wears immodest dress, makes indecent remarks or gestures, interacts with opposite / similar sex openly or separately in indecent or objectionable manner or behaves in a disorderly manner; or does not comply with the standing / current orders, notifications or instructions of the Proctors / Director / Chairman / Vice Chancellor /  President / Management ; or commits any criminal, immoral, or dishonorable act whether within the University Campus or outside which is prejudicial to the interest of the college / institute; shall be guilty of an act of indiscipline and shall be liable for each such act to one or more of the penalties under the Discipline Rules decided by the competent authority.

• PENALTIES:

  • The penalties which may be imposed and the authorities competent to impose each kind of penalty, are specified below:

• • PRESIDENT’S POWERS TO IMPOSE PENALTIES

    • The President on the recommendation of the Discipline Committee or suo moto may impose or waive any of the penalties listed above or refer any case to the Discipline Committee constituted for the purpose.

  • PROCEDURE IN CASE OF BREACH OF DISCIPLINE

    • A teacher or officer in whose presence or in relation to whom an act of indiscipline has been committed or who obtains knowledge of such act, on report, written or other wise, may deal with the case himself/herself, or if in his/her view;
      
      • The case which can be more appropriately dealt with by another authority; or a severer penalty than what he/she is competent to impose is called for, in the case; he/she shall follow the procedure outlined below:
        • If he/she is not the Head of the Department, may forward to such appropriate authority provided in Para-8 above with his / her own recommendations.
        • If he/she is himself/herself is the appropriate authority shall deal himself/herself or otherwise refer to any other of the appropriate authority or his superiors.
        • In all cases the evidence or report of the initiating authority shall provide the substantive basis for all appropriate actions unless it is otherwise not implicitly and forcefully rebutted by the accused.

  • SUSPENSION / RUSTICATION AND EXPULSION

    • Suspension / Rustication:

      • The Head of a constituent college, Head of Teaching Department, Director of an Institute or an authorized officer of the CECOS University may suspend or rusticate a student on receipt of such report or recommendation, with the prior approval of the Vice Chancellor. The suspension would mean suspension of the student till completion of the inquiry on the risk and cost of the student concerned. During the suspension, the student accused of misconduct shall be deprived of all his rights and entitlements/benefits as a student of the University and shall not be allowed to attend classes or take examinations.
      • Rustication whenever imposed on a College / University student shall always mean the loss of one academic year in so far as his/her appearance at a University examination is concerned. The period of absence from the College / University Teaching Department will, however, depend upon the time of the year when the penalty is imposed.  The student under rustication will have the option of rejoining the class at the beginning of the next academic year, and the College / Department may re-admit him/her if he/she wishes to rejoin.
      • During rustication, the name of the student shall not be mentioned on the rolls of the College/ Department.
      • No fee will be charged from a rusticated student for the month or months during which his/her name remains struck off the rolls; however, he/she shall pay all his dues normally during suspension. The period of suspension shall not exceed two weeks.
      • A rusticated student only if readmitted to a College or Department under clause (a) above may take up the College / Department or University Examinations if he / she is otherwise eligible, and provided he / she is permitted by the Head of the Constituent College / Director of an Institute to do so. The student will himself / herself be responsible for the shortage of attendance, if any.
      • A rusticated student shall not claim a refund / reimbursement of fees for remaining period of his course / year, wherefrom he is rusticated. He / She shall be required to pay fee afresh for the term, when he/she is re-admitted.

    • Expulsion

      • If a student commits such an offence which in the opinion of the authority concerned demands his / her expulsion from the College/ Institute / Department his / her name will be reported to the President through Vice Chancellor. The President will have powers to sanction expulsion for a period not exceeding 24 months.  If the expulsion recommended exceeds 24 months, concurrent approval of the President and the Discipline Committee shall be necessary in all such cases.
      • The Vice Chancellor may expel a student for misconduct or gross breach of discipline either himself or on the report and recommendations of the Discipline Committee or any officer of the University for a period not exceeding six months duly informing the Committee and the President thereabout.
      • The period of expulsion will be counted from the date of issue of such a notice by the authority who shall have powers to enforce its orders subject to informing all concerned as the case may be. An order of expulsion shall involve the loss of one academic session or more to the student concerned.
      • Name of the expelled student will immediately be removed from the College / Institute / Department rolls, and no fee will be charged from him / her for subsequent months, if not paid earlier. No refund in that case shall be permissible.
      • A student expelled from a College / Institution / Department may be readmitted into that College/Institution / Department or another constituent institute of the university after the expiry of the period of expulsion.
      • Cases of expulsion will be registered in Registrar office of the University and notified to all Colleges / Institutions / Departments/ Authorities Concerned.

  • Pecuniary penalty / Compensation for loss

    • The Discipline Committee or any teacher, member of Proctorial Board or university officer to whom the Discipline Committee may delegate its powers, may direct the accused student to pay compensation for any loss or damage to property belonging to the University, public authority, private or to a fellow student, caused by willful act or gross negligence of the student and if the student does not pay such compensation within a definite period, the Vice Chancellor of the University may expel him/her from the University and may also sanction recovery of such compensation so adjudged by other lawful means.

  • General

    • The President may revise the notification of penalty on the recommendations or concurrence of the case- initiating authority as the case may be.
    • No student shall be rusticated, expelled from University or made liable to pay damages unless he/she has been allowed reasonable chance of replying to the accusations leveled against him/her.
    • Such orders made and announced by the appropriate authority in case of suspension shall be effective immediately without any hindrance. However in the case of rustication or expulsion when in the opinion of the Discipline Committee, the penalty of rustication, expulsion or pecuniary penalty is not called for in a case referred, it may impose any other penalty or penalties mentioned at “8” above.
    • The President may, at his discretion, revise / amend these rules or relax the same in any special case.

  • Appeals

    • An appeal against the punishment of rustication or expulsion shall lie to the Appellate Committee comprising of the Vice Chancellor/Registrar and one member nominated by the President.
    • No appeal shall lie against the decision of an authority imposing a penalty other than rustication or expulsion except on the ground that such authority has imposed a penalty, which it was not competent to impose.
    • An appeal on the ground that an authority has imposed a penalty, which it was not competent to impose, shall lie to the Appellate Committee.
    • A student, if not satisfied with the review decision of the Appellate Committee can submit representation / review appeal to the President, whose decision shall be final.
    • No appeal by a student against rustication, expulsion or pecuniary penalty shall be entertained unless it is presented within ten days from the date on which the decision is communicated to him/her; however the Vice Chancellor may for valid reasons extend this period for further fifteen days.

  • Examination Offences

    • Cases of indiscipline in examination halls or around, or use of unfair means, shall be dealt with by the concerned committee appointed for the purpose. However the committee concerned may send the case to the Discipline Committee for appropriate action at their end. The Discipline Committee shall give due weightage to the recommendation/report of the concerned committee.

  • General

    • The President while dealing with a case of indiscipline, may refer it back  to the Discipline Committee for re-consideration / advice.

  • Emergency Powers

    • The Vice Chancellor, in case of an emergency to be recorded in writing, may take an emergency action against a student or students pending reference to the Discipline Committee in form of rustication or expulsion and order the removal of a student from the University or ban his / her entry in whole or any part of the campus or other facilities offered by the University.

Regulations for admission

1. GENERAL

   • Admission to any program in this University shall be made strictly on merit and will be equally open to both sexes. The University, however, reserves its right to devise quotas and preferences when circumstances require such action.

2. ADMISSION to B.Sc Engineering program

   • ELIGIBILITY

     • Admission to B.Sc Engineering shall be open to candidates who have passed the Higher Secondary School Certificate (HSSC) Pre-Engineering Examination with Physics, Chemistry and Mathematics, securing at least 60% marks in aggregate.
     • A candidate having passed any other examination of a Foreign University / Institution / Examination body, with both standard as well as scope wise equivalent to the Higher Secondary School Certificate (Pre-Engineering) will have to produce equivalence and conversion of marks certificate issued by the Inter Board Committee of Chairmen (IBCC), Government of Pakistan, Ministry of Education, with the application form.
     • A candidate who has passed the Diploma of Associate Engineer Examination, securing at least 60% aggregate marks, shall be eligible for admission in the relevant discipline of Engineering in which he or she has passed the Diploma examination only against the specified reserved seats.
     • The eligibility so prescribed hereinbefore shall always remain subservient to the requirements so laid by the Pakistan Engineering Council on the subject.
     • Apart from the aforementioned criteria, the desiring candidate may also be subjected to any pre-admission test, taken directly or through any third-party testing service.
     • The University reserves the right to refuse admission, even in case a student fulfils all the requirements/eligibility, without disclosing any reason.

   • ENTRY TEST

     • All the eligible candidates applying for admission to B.Sc. The engineering program will have to appear in the Entry Test conducted by the Education Testing & Evaluation Authority (ETEA), Government of Khyber Pakhtunkhwa. The candidates applying from other provinces (other than KPK) will have to qualify for the Centralized Entry Test of their respective provinces.

   • DETERMINATION OF MERIT

     • The merit of the candidates will be determined according to the following weightage:
       • 10% weightage to S.S.C. Examination (Matric) SSC % marks x  1
       • 40% weightage to Intermediate (Pre-Engg) or Intermediate % marks x  4
       • 50% weightage to ETEA test ETEA Test % marks x  5

3. ADMISSION to B. ARCHITECTURE program (5 Years Non-Engineering program)

   • ELIGIBILITY

     • Admission to the Bachelor of Architecture Program shall be open to candidates who have passed the Higher Secondary School Certificate (HSSC) Examination from a recognized Board of Intermediate and Secondary Education in Pakistan with at least 45% marks in aggregate. The eligibility shall remain subject to any rules/regulations, so prescribed by PCATP.

   • ENTRY TEST

     • The admission test is a compulsory requirement and it will be a specially designed test to assess the aptitude of the student in Architecture. All the candidates will be required to pass this admission test in order to become eligible for admission to this program.

   • DETERMINATION OF MERIT

     • The merit of the candidates will be determined according to the following weightage: 
       • 10% weightage to S.S.C. Examination (Matric) SSC % marks x  1
       • 40% weightage to Intermediate or equivalent Intermediate % marks x  4
       • 50% weightage to entry test. Entry Test % marks x  5

4. ADMISSION TO OTHER UNDERGRADUATE PROGRAMS

   • ELIGIBILITY

     • BSCS / BS Software Engineering (Hons) – 4 years program

       • Pre-Requisite:

         • Intermediate (HSSC) with Mathematics or equivalent qualification with Mathematics certified by IBCC with at least 50% marks.

         • Having passed CECOS / NTS Entry Test.

     • BBA (Hons) – 4 years program

       • Pre-Requisite:

         • Intermediate or equivalent qualification with at least 45 % marks.
         • Having passed CECOS / NTS Entry Test.

     • ScTechnology-B.Tech (Civil, Electrical, Mechanical) – 4 years program

       • Pre-Requisite:

         • Intermediate (HSSC) Pre-Engineering or DAE in relevant field or equivalent qualification with at least 50% marks.
         • Having passed CECOS / NTS Entry Test.

     • BS Biotechnology – 4 years program

       • Pre-Requisite:

         • Intermediate (HSSC) Pre-Medical or equivalent qualification with at least 50% marks.

         • Having passed the admission interview.

     • Doctor of Physical Therapy – 5 years program

       • Pre-Requisite:

         • Intermediate (HSSC) Pre-Medical or equivalent qualification with at least 60% marks.

         • Having passed the admission interview

     • BS Medical Lab Technology – 4 years program

       • Pre-Requisite:

         • Intermediate (HSSC) Pre-Medical or equivalent qualification with at least 50% marks.

         • Having passed the admission interview.

   • ENTRY TEST

     • All the eligible candidates applying for admission will have to qualify for the Entry Test to be conducted by CECOS University on the date and time to be notified by the University. The test will be conducted in the subjects of English (40%) Mathematics / Physics (40%) and General Knowledge (20%) of Intermediate (or any other subject, the University deems appropriate).

   • DETERMINATION OF MERIT

     • The merit of the candidates will be determined according to the following weightage:
       • 10% weightage to S.S.C. Examination (Matric) SSC % marks x  1
       • 40% weightage to Intermediate or equivalent Intermediate % marks x  4
       • 50% weightage to entry test. Entry Test % marks x  5

5. ADMISSION TO MS PROGRAMS

   • ELIGIBILITY

     • MS Computer Science

       • Pre-Requisite:

         • Bachelors (16 years’ education) degree in Computer Sciences / Information Technology / Software Engineering or equivalent.
         • Science and Engineering graduates (16 years’ education) are eligible but they have to cover the deficiency courses as advised by the Admission Committee / HEC. The number of deficiency courses will depend upon the field of specialization and the completion of required credit hours for the MS program.
         • Having passed GAT General Test.

     • MS Management Sciences

       • Pre-Requisite:

         • BBA (Hons)/MBA (2 Years)/MPA (2 Years)/M.Com/ICMA (16 years of business education)
         • All those candidates who have completed 16 years of education are eligible for admission in the MS Management Sciences program subject to the completion of deficient courses as advised by the Admission Committee / HEC. The number of deficiency courses will depend upon the field of specialization and the completion of required credit hours for the MS program.
         • For B.Com Honors 3 years program students, the deficiency courses shall be identified on case to case basis. The student has to take at least 12 credit hours to become eligible for admission to MS Program.
         • Having passed GAT General Test.

     • MBA – 1.5 years program

       • Pre-Requisite:

         • BBA (Hons)/MBA (2 Years)/MPA (2 Years)/M.Com/ICMA (16 years of business education)
         • Having passed GAT General Test.

     • MS Engineering (Civil / Electrical / Mechanical)

       • Pre-Requisite:

         • BSc Engineering degree in relevant field duly recognized by Pakistan Engineering Council.
         • Having passed GAT General Test.

     • MS Engineering Management

       • Pre-Requisite:

         • BSc Engineering degree in any field duly recognized by Pakistan Engineering Council.
         • Having passed GAT General Test.

     • Master of Engineering Technology (Civil / Electrical)

       • Pre-Requisite:

         • Tech Honors /B.Sc Engineering Technology or equivalent degree in relevant field.
         • Having passed GAT General Test.

     • Master of Architecture

       • Pre-Requisite:

         • Bachelor of Architecture (5 years’ program) from PCATP recognized institute with minimum 45% marks or at least B Grade in 4 & 5 year (annual system) / minimum 2.00 CGPA

         • Having passed GAT General Test.

     • MS Biotechnology

       • Pre-Requisite:

         • BS or equivalent degree (16 years’ education) in Bioinformatics / Biological Sciences / Biotechnology / Microbiology / Genetics / Molecular Biology / Biochemistry or any other relevant discipline.
         • Having passed GAT General Test.

   • ENTRY TEST
     

     Applicants must score 50% minimum marks in GRE/GAT test, organized by National Testing Service (NTS) or Education Testing and Evaluation Authority (ETEA). The candidates shall also have to appear in the departmental subject test (where applicable) which will be conducted by the Admission Committee of the respective department on the date, time and venue notified for the purpose. A final merit list shall be made, based on the combined results of GAT/GRE test marks and the departmental test (50% weightage for each). The departmental test for any specialization will be checked by the Head of the concerned department in consultation with the Dean of the Faculty.

ADMISSION PROCEDURE (ALL UNDERGRADUATE PROGRAMS)

• • All the eligibility criteria shall always remain subject to the relevant accrediting / registering body.
  • Cases of doubtful or undefined equivalence of any academic qualification may be considered by the University Equivalence Committee. If deemed necessary, the Committee may also consult other organizations/ authorities of Pakistan that deal with the subject and determine the equivalence of foreign Degrees and Certificates.
  • The University Admission Committee, may in its discretion refer cases to IBCC for determination/weightage of any academic qualification.
  • Candidates selected for admission shall produce the following documents in original for verification at the time of interview / admission and shall also submit two photocopy sets of these documents with the application form:
    • Detailed Marks Certificate and Certificate of SSC or equivalent examination.
    • Detailed Marks Certificate and Certificate of Intermediate examination. In case the examination consists of Part-I and Part-II, detailed marks certificates of each Part shall be submitted.
    • Detailed Marks Certificate of graduation (for candidates seeking admission in MS Programs).
    • Character certificate from the Head of Institution most recently attended by the applicant in Pakistan.
    • An equivalence certificate from the Inter-Board Committee of Chairmen, Government of Pakistan, Ministry of Education, Islamabad, in case of candidates having certificate from an institution outside Pakistan. This however does not guarantee equivalence for admission unless confirmed by the University Equivalence Committee.
    • CNIC or Form “B” of the applicant and CNIC of his/her father.
    • Six recent passport size photographs of applicant.
    • Undertaking on a Non-Judicial Stamp Paper worth Rs. 50/- (Rupees fifty only), for non indulgence in any unlawful activity, duly attested by the oath commissioner as per prescribed proforma.
    • Original Migration Certificate from the concerned BISE/BTE /University last attended.
    • Permission and Leave Certificate from the employer in case the applicant is employed anywhere.
  • All applications shall be delivered to the admission office on or before the last date given in the advertisement/admission schedule.
  • Every application should be accompanied by a declaration signed by the applicant and countersigned by his/her father or guardian (as the case may be) to the effect that he/she would abide by the rules and regulations of the university and obey instructions issued to him/her from time to time by the Teacher.
  • A candidate having passed any other examination of a Foreign University / Institution / Examination body, with both standard as well as scope wise equivalent to the Higher Secondary School Certificate (Pre-Engineering) will have to produce equivalence and conversion of marks certificate issued by the Inter Board Committee of Chairmen (IBCC), Government of Pakistan, Ministry of Education, with the application form.
  • After the declaration of the results of the Entry Test, Admission Committee shall consider all valid applications received for admission. The Admission Committee will process the applications according to the criteria of admission and the availability of seats.
  • Candidates provisionally selected by the Admission Committee may be called for interview/admission on a specified date. The selected candidates shall be required to deposit the University dues and complete the admission formalities including the filling of the prescribed class enrolment form by a specified date failing which his / her right for admission shall be forfeited and the seat(s) so vacated shall be filled in from the candidate(s) on the waiting list.
  • The admissions will be provisional and shall not mean any commitment or entail any legal liability till all the original certificates have been checked for their correctness by the quarters concerned and the admission is otherwise confirmed by the admission committee in writing.
  • If any seat remains vacant in a discipline after the specified date, it will be filled up within thirty days of the commencement of classes by adjustment in the merit list strictly according to the choice(s) given in the admission form.
  • If a seat becomes available due to cancellation of admission after commencement of classes, it may be filled up by adjustment from among the students already admitted to the University; provided that no such adjustment may be allowed after thirty days of the commencement of the classes.
  • Within thirty days of the last date of admission, particulars of candidates such as Name, Parentage (as per SSC), Domicile, Date of birth, Examination passed and the course to which the candidate has been admitted shall be reported to the Vice Chancellor on the prescribed form along with the recommendations of the Admission Committee for approval. After the approval of the Vice Chancellor and payment of all the prescribed dues, the name of the candidate shall be entered in the Students Register by the Controller of Examinations and a registration card issued to him/her in token thereof.
  • Documents once submitted with the application form cannot be changed and shall be considered final. All the documents shall be verified by the concerned Boards/ Institutions if desired by the CECOS University.
  • The Merit / Selection list will be displayed on the University Notice Board and the website of University and it will be the responsibility of the individual candidates to check their status and meet the admission deadlines.
  • University Authorities reserve the right to make amendments in Admission Regulations at any stage. As a result of an inadvertent mistake on the part of admission, office shall not confer any right of admission of the candidate.
  • University reserves the right to cancel any admission without assigning any reason at any stage.
  • The University may also cancel admission so granted to a student in case his documents/particulars are found fake/false or due to a change in eligibility criteria retrospective or prospectively. In such an eventuality, the student shall have no vested right due to his time, efforts consumed and fee deposited.
  • Admission of any student is liable to be canceled if his / her conduct at any stage is found unsatisfactory.
  • Students admitted in any program shall not be allowed to participate in any political or union activities.
  • The facility of hostel accommodation and transport to students shall be subject to availability of seats.
  • If any of the particulars given by the student in his / her application form are found incorrect or facts suppressed, his / her admission shall be refused. If any incorrect or false statement or suppression of fact is detected after a candidate has been granted admission, his / her admission shall be cancelled and he / she will be expelled from the University by the Vice Chancellor at any time during the course of his / her studies.
  • A candidate who is already a bonafide full time student in some other institution is ineligible to apply for admission in the University. If such case is detected his / her admission in the University shall be cancelled.
  • A candidate convicted by a Court of Law on the grounds of moral turpitude or awarded Sentence in Jail, is ineligible for admission.

• MIGRATION

  • Migration from other Universities / Institutions

    • The President / Vice Chancellor may admit a student to the University by migration from other Universities or Institutions upon the recommendations of the University Migration Committee.
    • Admission by migration shall not be allowed ordinarily after expiry of two (2) weeks from the commencement of the classes (semester).
    • Admission by migration shall only be allowed provided the student seeking migration to CECOS University is still on the rolls of parent University / college / institute.
    • No student shall be admitted by migration from a University or Institution in Pakistan unless he / she produces a certificate of good moral character and a certificate to the effect that the student has neither been debarred from taking University examination nor suspended, expelled or rusticated from the university/college/institution from which he / she intends to migrate and that no disciplinary action is pending against him / her.
    • Students from a Chartered University / Degree Awarding Institution, recognized by Higher Education Commission and accredited by the respective regulatory bodies can only be considered for migration to the concerned degree program of CECOS University.
    • The Head of the Department concerned is agreeable to accept the applicant considering physical facilities in the department and the evaluation of academic record. Contents of each Course of the parent University must match 75% contents of corresponding course of this University.
    • Only Public sector and centralized entry tests of university will be acceptable for migration cases.
    • For Foreign University Transfer Students, only those cases will be entertained which are listed by the HEC/Accreditation Bodies for the relevant discipline/program.
    • Promotion to every next semester will be subject to fulfillment of promotion condition of minimum required GPA / CGPA and total ‘F’ grades.
    • No migration shall be allowed in First Year / 1st & 2nd Sem and Final Year / 7th & 8th Semester. For B.Sc Engineering programs, the student seeking migration will not be allowed transfer of more than 50% of program total credits.
    • To meet minimum eligibility criteria for migration, the student must have passed his/her previous semesters at his Parent University with minimum 2.00 CGPA. Upto four backlog courses with a maximum of two “F” grades will be allowed in comparison with the course curriculum of this University. The passed courses with a minimum “C” Grade will only be transferred which correspond to courses offered by CECOS University or equivalent in depth and intensity.
    • An application for admission by migration shall be accompanied by Detailed Syllabi and Detailed Marks Certificate showing the examinations passed in the preceding semester and Intermediate/Graduation examination on the basis of which he / she secured original admission in the parent University or Degree Awarding Institute.
    • The deficient subjects of that class/ semester must be notified as his/her backlog, which he / she must pass alongwith the later classes / semesters. Additional tuition fee will be payable for the deficient subjects / courses in which he / she actually attends the classes.
    • Upon migration to CECOS University, the student will be exempted from studying those courses which S/he has passed in advance from his/her Parent University/Institution provided that such courses correspond to courses offered by CECOS University or equivalent in depth and intensity.
    • Migration application will only be entertained on the prescribed application form available at the Admission Office on payment. The admission will be allowed on the production of original Migration Certificate issued to him / her by the University / College / Institution.
    • The request for migration will be sent to Registrar who will refer it to the relevant Department for course evaluation and provision for admitting student. After initial evaluation, the HoD will send the case to the Convener of Migration Committee which will consider the case in a formal meeting and will send its final recommendations to the Registrar for getting approval from the President of CECOS University through Vice Chancellor. Upon Approval, the Registrar office will issue notification of migration of student to CECOS University in the relevant degree program.
    • CECOS authorities reserve the right to reject cases without assigning any reason.
    • Upon migration, the migrating student shall be bound by all the rules and regulations of the University and shall submit the undertaking(s) otherwise given by the ordinarily admitted students.

  • Migration to other Universities / Institutions

    • A student desiring to leave CECOS University in order to join another University or Institution shall apply to the Head of the respective Department on the prescribed form and will deposit the prescribed fee.
    • No NOC / Migration Certificate shall be issued unless the student has cleared all the University dues including full fee of the running semester.
    • In case of a student who has been debarred from taking University Examination or has been expelled or rusticated, from the University, no Migration shall be allowed as long as the punishment is in force.
    • A student who has obtained Migration Certificate from CECOS University but has not secured admission in another University may be readmitted to CECOS University if allowed by the Vice Chancellor provided his / her absence does not exceed 15 days and he/she surrenders the Migration Certificate issued to him / her.

  • RE-ADMISSION

    • If a student on rolls of the University remains absent from classes continuously for a period of 30 days, his/her name shall be struck off the rolls of the university by the Head of concerned Department, with the prior approval of the Competent Authority. Such a dropped student may be re-admitted in the same semester as and when it is offered next time, if the authorities are satisfied that the absence was not willful and was due to circumstances beyond human control.
    • Re-admission shall not be allowed if the time gap between leaving and re-admission is more than two academic years.
    • A student who has obtained a Migration Certificate from CECOS University but has not secured admission to another University may be readmitted to CECOS University if allowed by the Vice Chancellor provided his / her absence does not exceed 15 days and he/she surrenders the Migration Certificate issued to him/her.
    • Re-admission shall be allowed subject to payment of a prescribed fee.

  • REFUND POLICY

    • The admission Fee paid by the student at the time of admission will not be refundable.
    • The Tuition Fee refund policy of the University is as under:

• • • The Examination fee paid by the student may be refunded if the Examination is not held.

  • SPECIAL PROVISIONS

    • Interpretation of these Rules by the authorized officers of the University shall be final. In all cases where these regulations are silent, the decision of the President / Board of Governors of the University shall apply.
    • The University /Institution authorities reserve the right to make any change in the existing Statutes, Regulations, Rules and Courses of study that may be considered necessary at any time without prior notice.
    • If any of the particulars given by the candidate in his/her application for admission are found incorrect or facts suppressed, he/she shall be refused admission. If any incorrect or false statement or suppression of facts is detected after a candidate has been granted admission, the admission shall be canceled and he/she shall be expelled from the Institution/College and shall be liable to any other disciplinary or legal action, the Management may deem fit. A student shall be expelled from the Institution/College if, during the course of his/her studies, it is found that he/she was not entitled to admission in the Institution/College. Further, the fees and other user charges deposited by him/her shall stand forfeited.
    • In case a student enrolled in the Institution/College is also found to be a student of some other Institution, his/her admission in this Institution/College shall be canceled.
    • Those candidates, who are employed in some organizations, must produce a permission letter from the employer at the time of their admission, clearly affirming that they shall be on leave from duty, for the daily study hours (6 hrs/day, 6 days/week) during the full duration of the course.
    • The Rules and Regulations pertaining to admission, promotions, maintenance of discipline, etc. contained in the University Prospectus shall apply to all the students admitted during the session. However, any change/alteration, if deemed necessary shall be made by the University authorities and will be applicable from the date the Management so desires.
    • A student will cease to be a regular student as soon as the final semester examination immediately following the academic session, in which he/she was a regular student, concludes. Such a student shall not be entitled to privileges permissible to regular students.
    • The students are required to know the rules and regulations mentioned in the University Prospectus and be notified from time to time. Ignorance of the rules and regulations shall not be an excuse for claiming any relaxation in this regard.
    • In case of any litigation, the cost thereto shall always be borne by the student who shall make out the same as his dues towards University.
    • The University assumes no responsibility whatsoever if any loss of life occurs or the student(s) get(s) harmed or injured during the course of studies on the University premises, hostel(s), survey camp, or on the study/excursion tours.

  • Fee Concession Policy

    • 60% concession in Tuition for faculty members who take admission in MS Engineering course at CECOS University subject to terms & conditions of Faculty Development Program.
    • 40% concession in Tuition Fee to the employees of CECOS University and its Constituent Institutions / Colleges (minimum 3 years service with CECOS) in courses of studies offered under the evening programs (only one course).
    • 40% concession in Tuition Fee to sons/daughters of the Full-Time Regular (who has completed the probation period) employees of the University (only one at one time).
    • 20% concession in Tuition Fee to real brothers/sisters of the Full-Time Regular (who has completed the probation period) employees of the University (only one at one time), on case to case basis.
    • 30% Tuition Fee concession to students securing 1^st, 2^nd & 3^rd position in BISE / BTE / University examinations (on an overall result basis).
    • 20% Tuition Fee concession to all female students.
    • 20% Tuition Fee concession to kinship (brother/sister concession).
    • 15 % Tuition Fee concession to the Sons / Daughters of Armed Forces personnel (including retired personnel).
    • 15% Fee concession in Tuition Fee with effect from 2^nd semester and onwards for the Graduates of CECOS University, who will get admission in any of the MS Programs within 12 months of their graduation.

CECOS University is committed to providing high-quality education services of international standards with a vision of achieving excellence in teaching and research. Our aim is to produce knowledgeable individuals with good moral character who are well prepared to face future challenges in various fields including Architecture, Business Management, Computer, Engineering and Life Sciences.

Click here to read the policy

CECOS UNIVERSITY HAS ZERO-TOLERANCE POLICY FOR HARASSMENT

CECOS University is dedicated to cultivating an all-encompassing and supportive learning atmosphere for its entire community. In accordance with The Higher Education Commission’s (HEC) Policy on Protection against Sexual Harassment in Higher Education Institutions, CECOS adheres to a strict zero-tolerance policy for any inappropriate behavior that infringes upon the dignity of any individual within the institution.

Established to safeguard against sexual harassment, the inquiry committee fosters a harassment-free environment by implementing comprehensive policies and procedures, providing CECOS members with a safe space to report any concerns.

Harassment-free learning, research, and scholarship are fundamental rights for all CECOS community members. The committee confidential and fair investigative process protects complainants and the accused. A united community effort is crucial to eliminate harassment from educational institutions.

Complainant can report to their Head of Department (HoD) office, the Office of Student Affairs, or the Convener/Secretary of the Harassment Committee OR directly file the complaint using the following e-mail address. Details of the complainant shall be kept confidential.

osa@cecos.edu.pk

If you experience or witness any kind of harassment whether it is based on race, or gender, STAND UP and SPEAK UP about it. You have the RIGHT to Feel SAFE.

Useful links:

1. The Protection Against Harassment of Women at The Workplace Act, 2010.
2. Protection Against Harassment of Women at The Workplace (Amendment) Act, 2022.
3. HEC Policy On Protection Against Sexual Harassment in Higher Education Institutions.
4. Inquiry Committee against Sexual Harassment at CECOS University.